Cancellation

Text that reads: COVID-19 Update

Students may cancel their request to live on campus for the Spring Term via the Housing Portal up until December 17 by midnight with no fee. Following that time, cancellation fees for returning students will be assessed as follows:

  • 12/18 – 1/4, cancellation fee of $350
  • 1/5 – 1/18, cancellation fee of $500
  • 1/19 – 1/31, cancellation fee of $1,000
  • After 2/1, no refunds will be issued upon cancellation.

International students who are approved and assigned housing, but find later that they have travel or visa issues will not be assessed a cancellation fee.

Introduction

The Cancellation Policy for Columbia Housing varies based on an individual’s affiliation, the program, event, the type of housing, date of application, and reason of cancellation.

The Terms and Conditions of a resident's Occupancy Agreement are binding for the entire occupancy period. However, under certain circumstances, Housing permits the termination of the Occupancy Agreement and thus the cancellation of housing, subject to the conditions described below, including payment of charges for administrative expenses.

Policy

A resident who desires to terminate their Occupancy Agreement must submit notice to Housing. The resident will continue to be charged for occupancy until proper notification has been received by Housing, the premises have been vacated, and the keys have been returned, including in-person deactivation of the University ID card for electronic lock and building access. Notice of withdrawal, cancellation of admission, or cancellation of registration to other University offices does not constitute notice to Housing. 

Terms and conditions regarding refunds and charges to students will be deemed amended to the extent required by applicable laws in effect as of the date of this Agreement. In that connection, to the extent required by law, Columbia Housing may waive the administrative fee as well as all or part of the charges described below to students who cancel this Agreement because of withdrawal, graduation or a leave of absence. If such charges are waived, the student will continue to be responsible for the prorated charge for occupancy through the end of the day on which the effective date of check-out occurs.

Refunds due to students will be credited first to government-funded financial grants, loans and other aid. The remaining balance, if any, will be distributed to the student.

The cancellation charges outlined below do not apply to the fall 2020 term. Please see the COVID-19 Update above.

A resident canceling this Occupancy Agreement for any reason prior to taking occupancy will incur certain charges for administrative costs. These charges (which, along with other charges described herein, constitute liquidated damages and are not a penalty) are described in the clauses below.

If written notice of cancellation is received (postmarks are not considered) by Columbia Housing: 

First-Year Students

Returning Students: Sophomores, Juniors, and Seniors

The cancellation charges outlined below do not apply to the fall 2020 term. Please see the COVID-19 Update above.

A resident canceling this Agreement after occupancy has already begun is responsible for paying  the prorated room charge and may be liable for an administrative fee to cover the cost of re-letting the space, depending on the reason for cancellation.

Cancellation Due to Medical Leave of Absence, Required Military Service, Permanent Withdrawal, or Graduation from the University

Students who cancel their Occupancy Agreement because of a medical leave of absence, required military service, permanent withdrawal, or graduation will be charged the prorated room charge through the effective date of cancellation. Residents who cancel due to the aforementioned reasons are not liable for an administrative fee. The proration rate is based on the number of days of actual occupancy vs. the number of days in the entire occupancy period and will be billed to the student account.

Cancellation with Liability

Students who cancel their Occupancy Agreement for any reason not listed above, including, but not limited to voluntary withdrawal, required withdrawal or disciplinary actions, will be charged the prorated room charge through the effective date of cancellation per the proration schedule below plus an administrative fee. The proration rate is based on the number of days of actual occupancy vs. the number of days in the entire occupancy period and will be billed to the student account.

Such students are required to pay 50 percent of the room fee for the entire year if the effective date of cancellation is after October 15 and 100 percent of the room fee if the effective date of cancellation is after March 1. 

Fees Associated with Cancellation of Fall Semester

Fees Associated with Cancellation of Spring Semester

Missed Fall Semester Check-Out Date

Students intending to cancel and check out at the end of the fall semester who do not check out by the date specified by Columbia Housing will be billed an additional charge for housing during winter break.

Cancellation Procedure

Students can cancel housing through the Housing Portal.

  1. Log into the Housing Portal
  2. Select the application to be cancelled (e.g., academic year, summer)
  3. Choose “cancel application" from the drop-down menu
  4. Sign and agree to the cancellation terms

Students can also cancel housing by email or by Certified Mail, Return Receipt Requested, to Columbia Housing, 2960 Broadway, MC 3004, New York, NY 10027.