Spring Term Check-Out

Spring 2024 Check-Out Timeline

Your room must be completed vacated by the deadline.

• Non-seniors: within 24 hours your last exam or by 12 p.m. noon on May 11
• Graduating seniors: no later than 12 p.m. noon on May 16
• RAs: no later than 12 p.m. noon on May 17
• Extensions are not permitted. Fees are assessed for late Check-Out.

Steps to Check-Out

1. Complete online maintenance requests to resolve issues in your room.
    
2. Pack and remove all personal belongings from your room, kitchen, and common areas: double-check drawers, closets, and corners carefully. Items left behind in the room will be discarded.
   • Do not use trash bags. Facilities may mistake your belongings for trash or recycling.
      
   • Do not leave personal belongings in the suite or corridor-style building hallways unattended.
      
   • Remove all trash to designated locations (locations to be provided below.) Trash bags are available from your RA if you need them. Trash chutes close on April 29.
      
   • Clean and sweep/vacuum your room, suite, kitchens, and common areas, where applicable.
      
   • Remove message boards, door tags, posters, and tape from your door(s) and walls.
      
3. Close and lock your door and windows.
    
4. Use Web Check-Out in the Housing Portal. You may complete Web Check-Out at any point before the Check-Out deadline. If you have issues accessing the Portal around the deadline, please refresh your browser and try again before contacting Columbia Housing.
    
5. Notify your RA that you have checked out.

If you have any questions, consult the Check-Out procedures outlined in the Guide to Living or contact the Hospitality Desk by email at [email protected] or phone at 212-854-2779. 

Special Instructions during Check-Out Week

• Belongings left behind in common and shared areas between non-senior Check-Out and senior Check-Out are at risk of being discarded. 
• Graduating seniors, please note and be extra diligent: all your belongings need to remain in your assigned space. 
• Facilities is tasked with cleaning all common areas and unoccupied rooms in a very abbreviated time frame in preparation for summer housing.

Move-Out Support

Students are allowed two individuals to help them move out. 

In light of current campus access restrictions, residents of John Jay, Wallach, Hartley, Carman, Furnald, Wien and East Campus must request access for non-affiliates (i.e., parents and family) to assist with move-out. The request must be submitted 24 hours in advance of campus access.

Storage and Shipping

If you need help packing, and/or need to have your belongings stored for the summer months or shipped to you, please refer to the storage page in the Guide to Living.

In light of current campus access restrictions, residents of John Jay, Wallach, Hartley, Carman, Furnald, Wien and East Campus will be required to meet their vendor at a campus gate. Vendors may be denied access without a student escort.

Special Access During Check-Out

Special access points will be accessible to residents during select times to facilitate Check-Out, including the Hartley-Wallach Gate to Amsterdam Avenue, the Broadway Street Level exit, and the East Campus B3 exit. Special access points will only be open during these times.

*On 4/27 and 4/28, access through the Hartley/Wallach Gate will be limited to students using moving bins. If you do not have a moving bin, you will not be allowed through the gate.

Bin Loans

Bins rentals are available at the Hartley Hospitality Desk 24/7. For your convenience during Check-Out, satellite bin rental locations will be available across campus; see the table below.

• Bin rentals are for 2 hours at a time and should be returned to the location from which they were rented.
• Please consult the Guide to Living for complete policy information concerning moving bins.

*Bins are available from the Hartley Hospitality Desk 24/7. However, bin availability at Hartley will be more limited outside of the times listed in the table.

Room Damages

Residents are financially responsible for any damages, missing items, or unsatisfactory conditions in their room. Review the Damage/Vandalism section of the Guide to Living for additional information and a listing of all damage charges. Damage charges are assessed based on inspections carried out by Resident Advisers and an evaluation of the state of the room or suite relative to the Room Condition Report (RCR) completed by student(s) at the beginning of the residency period.

Trash Disposal Areas

Starting April 29, trash chutes will be closed. Please bring your trash to the floor lounge or basement compactor room for collection.

Residents of EC townhouses should bring their trash to the EC courtyard.

Street Closures

To facilitate Check-Out, the following streets will be closed to street parking.