Guests

Covid-19 Update

Effective 7:00 p.m. September 17, CC/SEAS undergraduate residential students will only be allowed to swipe into their assigned residence halls. Students may still access Hartley and Wien for the purpose of visiting the Hartley Hospitality Desk and Student Mail Center; Wien access is aligned with Student Mail hours. Students will not be permitted to host guests, including Barnard, commuter, and GS students and non-affiliates. 

Introduction

Residents that host non-Columbia daytime or overnight guests assume responsibility for their guest and their guest's actions while in the residence halls.

Non-Building Resident Guest Policy

Current residential students have access into the common areas of all residence halls, except for brownstones. While this provides convenient access for all residents in undergraduate housing, a student is considered a guest across the residential community when in any space other than their contractually assigned room. Students in a building, suite or room other than their contractual assignment must respect the time and frequency limitations as established below for all guests.   

Non-Columbia Guest Policy

A resident is permitted to host a non-Columbia guest provided there is no interference with the rights of a roommate and that the visit is consistent with the terms of this policy.  

Guests ten years of age or younger must be accompanied by their parent or legal guardian in order to gain access to an undergraduate residence hall. 

Residents who wish to host a guest must abide by the following: 

  • Residents may host guests only in the room or suite in which they reside. 
  • Hosts must check with their roommate(s)/suitemate(s) for approval before inviting a guest to the room. If the roommate(s) do not approve, the guest cannot stay in the room. 
  • Residents may not accept any payment, service, barter or other remuneration from a guest in exchange for the guest's ability to stay in a room or suite. The University considers any such payment to be a violation to the Terms and Conditions of Residence. 
  • Students with concerns regarding guests should talk to the host, and then, if necessary, with a member of the Residential Life staff. 
  • Hosts must always accompany their guests.
  • Guests must sign in at the security desk of their host’s residence hall and show valid ID.
  • Overnight stays for one guest are limited to five days in any consecutive 30-day period. An overnight stay is defined as any stay within the hours of 11:00pm and 8:00am. 
  • Repetition of visits by the same guest(s) over consecutive periods of time is not permitted. 
  • Guests must be accommodated in their host’s room and are not allowed to sleep in floor lounges or other public spaces without express permission from the Associate Dean of Undergraduate Student Life/Executive Director of Residential Life. 
  • Residential Life, Public Safety, Columbia Housing and other University staff reserve the right to limit the number of guests that may be signed into the residence halls by one host. 
  • Hosts are responsible for the actions of their guest(s) in the residence halls at all times. The definition of a host shall not be limited solely to the individual who signed the guest in, but may also include other residents who the guest has come to visit, or those individuals accompanying the guest at the time of any violation. 
  • Hosts should familiarize guests with community standards.  

Guest Passes

Residents may host non-Columbia guests in their rooms. For a guest to enter and exit their host’s residence hall alone (i.e. without the host), they must obtain a Guest Pass. Guests are required to show valid photo ID to obtain a pass. Guest passes are not issued to guests 16 years of age or younger. 

The guidelines for Guest Passes are as follows:  

  • A host may obtain no more than one Guest Pass at one time.
  • Guest Passes are limited to five days in any consecutive 30-day period. An overnight stay is defined as any stay within the hours of 11:00pm and 8:00am.
  • Guest Passes are only available when classes are in session. 
  • Guest Passes will not be issued during the early arrival, winter break, interim, or other periods as deemed necessary.

Guest Violations

Policy violations requiring immediate action (removal from the residence hall and/or revocation of guest privileges) will be referred to a Residential Life conduct meeting or the Dean’s Discipline process. If the policy violation results in the arrest of the host and/or guest, or in the event of other serious policy violations, guest privileges will be immediately revoked by Public Safety. Decisions on the reinstatement of guest privileges and of a host’s privilege to sign in guests will be made for undergraduate halls by Residential Life and/or Student Conduct and Community Standards.

Guests Passes

Guest Passes can be obtained at the Hartley Hospitality Desk. Both the host and guest must be present. The host must provide their CUID and the guest must provide valid photo ID. Once the Guest Pass is received, it must be shown to the Public Safety guard every time when entering the residence hall.

Guest passes will not be issued to guests under the age of 16.

Guests Ages 11-16, or without a Valid ID

To host a guest without a valid photo ID or a guest between the ages of 11 and 16, the host must email Residential Life the following information no later than 12 noon on the business day (Monday-Friday) prior to the date of the visit: 

Guest Name:
Guest Age and Date of Birth:
Guest Emergency Contact Name & Relationship:
Guest Emergency Contact Cell:
Guest Arrival Date & Time:
Guest Departure Date & Time:

Host Name:
Host Building:
Host Room:
Host Cell:
Host Uni:

The host assumes responsibility for the welfare of guests between the ages of 11 and 16 and those without photo identification.