Cancellation Policy

How to Cancel

In order to cancel a Summer Housing application or room assignment, you must submit notice to Columbia Housing. You will continue to be charged for occupancy until

  1. the Housing Portal 'Cancellation' step has been completed,
  2. the premises have been vacated,
  3. the keys have been returned to the Hartley Hospitality Desk (if applicable), and
  4. you have officially checked out at the Hartley Hospitality Desk. 

A resident cancelling their Summer Housing application for any reason prior to taking occupancy will incur charges as per the cancellation chart below, in addition to the non-refundable application fee. Failure to Check-In will also result in a cancellation charge.


Cancellation Fees 2018

Spring Interim
Cancel by May 11: $100
Cancel between May 12 - May 20: No Refund


Summer Session I and Full Summer Session
Cancel prior to May 1: $100
Cancel between May 1 - May 19: $250
Cancel between May 20 - June 10: $250 + Proration according to date of Check-Out
Cancel between June 11 - June 30: No refund


Summer Session II
Cancel prior to June 15: $100
Cancel between June 15 - June 30 : $250
Cancel between July 1 - July 22: $250 + Proration according to date of Check-Out
Cancel between July 23 - August 10: No refund


Fall Interim
Cancel by August 9: $100
Cancel between August 10 - September 1: No Refund