Residential Life Administrative Conduct Meeting Process

Residential Life staff are trained and required to document community issues and policy violations for follow-up by the appropriate staff members in Residential Life and/or the Office of Judicial Affairs and Community Standards. Columbia Housing, Public Safety, Security Desk personnel or other University staff may document incidents as well. Students may also bring behaviors to the attention of a staff member, who will then document the issue in an Incident Report.

Incident reports are reviewed and may be referred for follow-up. Follow-up regarding community issues and alleged policy violations may include a conduct meeting with a member of the staff within Residential Life and/or a referral to the Dean's Discipline Process, overseen by the Office of Judicial Affairs and Community Standards. In all cases, staff members are committed to educating students through engaging them in meaningful dialogue, directing them to the appropriate University resources, and holding them accountable for their actions when necessary.

When Residential Life staff are responsible for follow-up, a staff member will contact the involved person(s) via e-mail with notification for attendance at a conduct meeting. This private meeting presents an opportunity for the person(s) involved to share their perspective of behaviors leading to the incident.

Based on the information shared in the conduct meeting, the Residential Life staff member will resolve the case through a finding of responsible or not responsible for violation of policy. If a resident is found responsible, sanctions may be issued to complete as a component of the resolution.

If the resident does not appear for the administrative conduct meeting, a decision will be made based upon the information available in the incident report and the resident will be responsible for any outcomes that follow from the meeting.


Residential Life Sanctioning


If a student is found responsible for a violation of policy, the Residential Life staff member will issue one or more sanctions. The staff member will take into account the nature of the current incident and any history of previous violations when making a decision.

Residential Life Sanctioning may include:

  • A residence hall warning for a specified period of time
  • Educational sanctioning, including, but not limited to: community service, presenting a program or performing a service that demonstrates an understanding of the issue and impact, making a formal apology, writing a reflection paper
  • Loss, restriction, or modification of privileges
  • Participation in a specified workshop or participation in an awareness enhancing discussion with a specified person, group, or class
  • Restitution
  • Transfer to another room in the same residence hall or brownstone, or to another residence hall or brownstone.

Residential Life Appeal Process


There are limited grounds for appeal if a student is found responsible for a violation. They are:

  • New information not available at the time of the administrative conduct meeting;
  • The student has concerns with the process that may change or affect the outcome of the decision;
  • Severity of the sanction.
  • A written appeal, based on one or more of these specific grounds, should be submitted to the Director of Residential Life within 72 hours after a written decision has been rendered. The Director will determine if the appeal has merit.

For more information on Sanctions and Appeals, please visit Dean's Discipline.