Guest Policy


Current residential students have access into the common areas of all residence halls, with the exception of brownstones. While this provides convenient access for all residents in undergraduate housing, a student is considered a guest across the residential community when in any space other than their contractually assigned room. Students in a building, suite or room other than their contractual assignment must respect the time and frequency limitations as established below for all guests.  A resident is permitted to host a guest provided there is no interference with the rights of a roommate and provided further that the visit is consistent with the terms of this policy. 

Guests ten years of age or younger must be accompanied by their parent or legal guardian in order to gain access to an undergraduate residence hall.

A guest must be accompanied by his or her host at all times. Guests must sign in at the security desk of their residence hall. A resident wishing for their guest to enter and exit the host residence hall on their own must obtain a Guest Pass. Please visit Guest Passes for more information.

  • Residents may host guests only in the room or suite in which they reside.
  • Hosts must check with their roommate(s)/suitemate(s) for approval before inviting a guest to the room. If the roommate(s) do not approve, the guest cannot stay in the room.
  • Residents may not accept any payment, service, barter or other remuneration from a guest in exchange for the guest's ability to stay in a room or suite. The University considers any such payment to be a violation to the Terms and Conditions of Residence.
  • Students with concerns regarding guests should talk to the host, and then, if necessary, with a member of the Residential Life staff.
  • Overnight stays for one guest are limited to five days in any consecutive 30 day period. An overnight stay is defined as any stay within the hours of 11:00pm and 8:00am.
  • Repetition of visits by the same guest(s) over consecutive periods of time is not permitted.
  • Guests must be accommodated in their host’s room and are not allowed to sleep in floor lounges or other public spaces without express permission from the Associate Dean, Undergraduate Student Life/Executive Director of Residential Life.
  • Residential Life, Public Safety, Columbia Housing and other University staff reserve the right to limit the number of guests that may be signed into the residence halls by one host.
  • Hosts are responsible for the actions of their guest(s) in the residence halls at all times. The definition of a host shall not be limited solely to the individual who signed the guest in, but may also include other residents who the guest has come to visit, or those individuals accompanying the guest at the time of any violation.
  • Hosts should familiarize guests with community standards.

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Guests between 11-16 years of age and those without a valid photo ID


To host a guest without a valid photo ID or a guest between the ages of 11 and 16, the host must email Residential Life the following information no later than 12 noon on the business day (Monday-Friday) prior to the date of the visit:

Guest Name:
Guest Age and Date of Birth:
Guest Emergency Contact Name & Relationship:
Guest Emergency Contact Cell:
Guest Arrival Date & Time:
Guest Departure Date & Time:

Host Name:
Host Building:
Host Room:
Host Cell:
Host Uni:

The student host assumes responsibility for the welfare of guests between the ages of 11 and 16 and those without photo identification.

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Access Policy Violations by Guests

  • Policy violations requiring immediate action (removal from the residence hall and/or revocation of guest privileges) will be referred to a Residential Life Conduct Meeting or Dean’s Discipline process.
  • If the policy violation results in the arrest of the host and/or guest, or in the event of other serious policy violations, the guest pass and guest privileges will be immediately revoked by Public Safety.
  • Decisions on the reinstatement of guest privileges and of a host’s privilege to sign in guests will be made for undergraduate halls by Residential Life and/or the Office of Student Conduct and Community Standards.

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